Gemini - AI Prompting (Catch-Up Prompt for Emails, Chats, and Meetings)
📧 Quick Tech Update: Tame Your Inbox in 60 Seconds with Gemini
Hi Team,
Whether you are managing meeting schedules, department metrics, staff updates, or handling patient coordinates, compliance requests, and clinic schedules—we know how incredibly fast your inbox, chats, and meeting invites pile up.
To help everyone reclaim some time and reduce that "inbox overwhelm," we want to share a simple, powerful trick using Gemini (our integrated AI assistant).
Instead of spending your first 30 minutes scrolling through every unread message from the last few days, you can ask Gemini to cross-reference your emails, Google Chats, and calendar meetings to give you an instant, prioritized to-do list.
đź’ˇ The "Catch-Up" Prompt
Copy and paste the text below directly into the Gemini side panel in your Gmail or Google Chat:
"Look through my emails, chats, and meetings from the last 3 days. Summarize the top three urgent action items I need to get done, who requested them, and any upcoming deadlines associated with them."
đź“‹ What the Output Looks Like
Here is a quick example of how Gemini organizes this information so you can see exactly what to focus on first:
Priority | Action Item | Source | Deadline / Context |
1. Urgent Review | Approve the final budget adjustments for the upcoming department resource order. | Email from Sarah Jenkins | Today by 4:00 PM |
2. Follow-Up | Confirm your availability for the cross-department compliance committee meeting. | Google Chat (Admin Space) | Respond by tomorrow morning |
3. Preparation | Review the shared agenda notes for Thursday's upcoming staff development sync. | Calendar Invitation | Meeting is Thursday at 9:00 AM |
⚠️ A Quick Reminder on Privacy & Best Practices: Gemini is a fantastic tool for finding your bearings and organizing your day. However, always ensure your final reviews align with our standard data privacy guidelines, and remember to double-check exact times or specific metrics for critical clinical tasks!
Give this prompt a try tomorrow morning when you log in, and see how much time it shaves off your daily routine.
Best regards,
Demetrius Dillard, MBA (he/him), ITIL
Vice President, Information Systems & Technology
Aspire Indiana Health